Payroll and HR Compliance Services in Vietnam
A payroll cycle depends on reliable employment records, confirmed monthly changes and a clear approval process.
Pham Do Law Firm provides payroll and HR compliance support for businesses in Vietnam. We assist with calculations, compensation and benefits administration, and employment documents, either alongside an internal HR team or through a defined recurring engagement.
Connect payroll with the employment records
We review the employment terms, attendance information and changes supplied by the company before preparing payroll. If records are missing or inconsistent, we raise those points with the employer for clarification.
The company retains hiring decisions, employee instructions and payroll approval. Our role is to carry out the agreed calculations and administrative work using confirmed information.
We also discuss how employee personal data will be shared, accessed and handled as part of the proposed service.
A monthly workflow with clear responsibilities
| Step | Employer input or decision | Service work |
|---|---|---|
| Collect changes | Confirm attendance, salary changes, joiners and leavers. | Identify missing or inconsistent information affecting payroll. |
| Prepare payroll | Clarify exceptions and provide supporting records. | Calculate payroll using the confirmed inputs. |
| Review and approve | Review the calculations and authorise corrections. | Explain calculation questions and update the payroll records. |
| Prepare included records and filings | Provide signatures and approvals for the included tasks. | Prepare agreed insurance documents, labour records and reports, where applicable, for employer approval or authorised submission. |
The proposal specifies payroll outputs, included filings, professional fees, the recurring timetable and the company's approval responsibilities. It also clarifies whether payslips, personal income tax calculations, statutory deductions and related filings are included. Payment execution and access to company accounts are outside the service described here.
Employment documents and one-off projects
Contracts and salary records
We prepare or review employment contracts (hợp đồng lao động), salary scales and related records. The work helps the company align its payroll inputs with the employment terms and benefit arrangements it has agreed.
Insurance and labour administration
We assist with agreed social insurance (bảo hiểm xã hội) procedures and labour reporting. Our team identifies the information needed for new hires, departures and changes, together with any outstanding questions for the employer.
One-off social insurance benefits for foreign employees
We assist foreign employees with applications for one-off social insurance benefits. We review the employment and insurance records to assess eligibility and identify the documents needed for the agreed application work. This is a separate service from monthly payroll administration.
Workplace rules and employee relations
We assist with internal labour regulations (nội quy lao động), employer documentation relating to collective bargaining, and compliance questions involving trade unions and employee representative organisations. Each project has its own scope, documents and company decisions, separate from monthly payroll.
This is payroll and employment-administration support, not an employer-of-record service. Work permit applications and dispute representation are also separate engagements.
A company can commission support for calculations, records or an employment-document project without outsourcing its entire HR function.
Questions from employers
Can we keep payroll approval in-house?
Yes. The company's authorised person retains payroll approval. We agree the review process and the information needed to resolve calculation questions before that approval is given.
What information is needed to propose a monthly service?
We need approximate headcount, employee categories, payroll frequency and the tasks already handled internally. Existing records and any unresolved insurance or reporting issue help us distinguish recurring work from a separate review.
Can the service cover only contracts or internal labour regulations?
Yes. We can discuss a defined documentation project without a monthly payroll engagement. The proposal identifies the documents, company input and any associated registration work included in the fee.
How are older payroll or insurance issues handled?
We review the periods, records and questions involved before proposing correction work. Historical issues are scoped separately so the employer can see their cost and effect on the current payroll cycle.
Agree who handles each part of the cycle
Share the current payroll process, headcount and tasks requiring support with Pham Do Law Firm. We can then discuss the recurring work, approval responsibilities and any separate documentation project before preparing a proposal.
Related services: Work Permit, Tax & Accounting and Dispute Resolution & Litigation.